Guide to Services

Procurement - Information for Vendors

Doing Business with HJF

HJF Procurement sources corporate and program required goods and services, negotiates contract language and terms, facilitates contract disputes, and manages strategic supplier relationships.

New Suppliers and Business Opportunities

Business opportunities may be limited in some commodity areas (See Requests for Proposals, available soon). HJF does not place contracts or establish preferred suppliers in response to direct marketing. 

Complete the appropriate Vendor Form if you:

  • Want to provide goods and/or services to HJF
  • Want to be considered for preferred supplier classification

Completing the Vendor Form does not guarantee that your business will be selected to provide goods and/or services to HJF or to receive preferred supplier status. You will be contacted if a business opportunity arises.

Forms for Procurement

IRS (Instructions and Forms links)

W-9 [.pdf]

W-8-BEN [.pdf]

W-8-ECI [.pdf]

W-8-EXP [.pdf]

Contracting and Procurement Form 402    Domestic Vendor Information

Contracting and Procurement Form 403B International Vendor Information - Business

Contracting and Procurement Form 403M International Vendor Information HJFMRI

Contracting and Procurement Form 403I    International Vendor Information - Individual

Return completed form to Purchasing@hjf.org

Small Businesses Opportunities

HJF is committed to supporting small business enterprises, including disadvantaged, women-owned, veteran-owned, service disabled veteran-owned and HUBZone business enterprises in its purchasing programs.

If you are a small business as classified by the Small Business Administration, please register at the Government's Central Contractor Registration site in support of our reporting to the federal government. When registering at this web site, you are requested to obtain a DUNS number. There is no charge for obtaining this number. Contact Dun & Bradstreet (D&B) at 866-705-5711 to obtain your free DUNS Number.

HJF encourages suppliers to become certified with one of the following agencies:

The Office of Small Business Programs offers several training video resources. Please visit the following links for more information:

Related Policies, Terms and Conditions

HJF Purchase Order General Terms and Conditions

We take every reasonable measure to ensure that our business practices are ethically sound. We have developed a detailed Code of Ethics for our employees. The Code of Ethics is also available to our customers, suppliers, subcontractors and sponsors.

HJF's International Anti-Corruption Policy

Anti-Kickback Clause

HJF buyers and personnel responsible for the acquisition of goods and services must abide by HJF’s Code of Ethics and act in a manner that brings the best overall value to HJF acquisitions and to not solicit and/or accept personal gain from any procurement transactions. Questions or concerns about potential or perceived kickbacks should be referred to Procurement Services or the HJF Ethics Hotline.

Definition

"Kickback" as used in this clause means any money, fee, commission, credit, gift, gratuity, thing of value, or compensation of any kind, which is provided directly or indirectly, to any HJF employee (buyer, executive, etc.), principal investigator, subcontractor, or subcontractor employee for the purpose of improperly obtaining or rewarding favorable treatment in connection with an award.

Anti-Kickback Act of 1986 (41 U.S.C. 51-58)

The Anti-Kickback Act of 1986 (41 U.S.C. 51-58) (the Act) prohibits, when using U.S. government funding, any person from:

  • Providing or attempting to provide or offering to provide any kickback;
  • Soliciting, accepting or attempting to accept any kickback; or,
  • Including, directly or indirectly, the amount of any kickback in the contract price.

The Act imposes criminal and civil penalties on any person who, when using federal funding, knowingly and willfully engages in the prohibited conduct addressed above (reference FAR 3.502-2 (b) and (c) at www.acquisition.gov/far/index.html). 

HJF Contacts

Procurement Services Purchasing@hjf.org

The HJF Ethics Hotline (866-687-2321), or https://hjf.alertline.com