Guide to Services
- Research Administration
- Clinical Trials
- Subcontract and Vendor Contract Services
- Subaward Services
- Consulting Agreements
- Lease & Renovation Services
- Regulatory Affairs
- Human Resources
- Occupational Safety and Health
- Purchasing & Reimbursements
- How to Order Supplies & Equipment
- Tips for Purchasing
- Procurement - Information for Vendors
- Oracle iProcurement Expenditure Categories
- Spending Education and Endowment Funds
- Financial Reports
- Graphics & Communications
- Information Technology
- Technology Transfer & Commercialization
Tips for Purchasing
Website Links For Obtaining Comparison Data
Links to third-party websites are provided as a convenient resource tool for HJF buyers. These linked sites are not under the control of Procurement Services or HJF and HJF is not responsible for the operation or the contents of the linked sites. The inclusion of the linked site does not imply endorsement by HJF or any association with its operators
Biocompare is the leading resource for up-to-date product information, product reviews, and new technologies for life scientists.
CALC (Search awarded ceiling rates for labor categories)
Science Exchange (a good place to look for unit rate prices for lab tests)
Glassdoor (to find out what the “average” salary rate is in a particular locale)
(This can be helpful when trying to obtain information on testing services provided by academic institutions)
If assistance is needed to locate small business sources, contact the Small Business Specialist (SBS) supporting the OPDIV. SBS contact information is located on the OSDBU website (http://www.hhs.gov/about/smallbusiness/osdbustaff.html) or you may contact the OSDBU headquarters at (202) 690-7300.
Number of Vendors Per Requisition
You do not have to choose a vendor, and the maximum is one vendor per requisition.
The general rule of thumb is, "If it's fun, it's probably not allowable." If there is a vendor who is offering something free, check with the Purchasing Department for allowability and how to address the offer before accepting it. HJF takes every reasonable measure to ensure that our business practices are ethically sound. We have developed a detailed Code of Ethics for our employees. The Code of Ethics is also available to our customers, suppliers, subcontractors and sponsors.
Allowable free stuff
Allowable free materials should be entered only in the Comments section.
Not all vendors accept purchase orders. If necessary, Purchasing Department staff will contact the vendor to set up an account, or will use a corporate credit card.
Purchase Order (PO)-only requests
Type comments on a requisition if a PO number is needed to place the order directly. If Purchasing Department staff provides a PO number, they will coordintate with the program regarding who will contact the vendor.
Q: Why is the system routing me to ServiceNow when I try to login to create a requisition?
A: When EBS is down, the system will automatically take users to the helpdesk so they can open a ticket, and ideally see a status message that indicates EBS outage. We are working on automating rapid updates to users and appreciate your patience while this is being put in place.
Be sure to give the vendor the HJF billing address:
The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.
6720-A Rockledge Drive, Suite 100
Bethesda, MD 20817
Consolidating orders to save freight charges
The system permits entering one requisition with multiple cost centers. Please contact the Purchasing Department for instructions.
Purchasing@hjf.org is monitored continuously and messages go to all Purchasing staff. The Purchasing Department can also be reached at 240-694-4009.