Guide to Services


The Travel Office can assist with travel plans for official business. Staff can book airline and rail tickets, make hotel and rental car reservations and arrange registrations.

The Before Travel, After Travel and Local Travel portions of this section contain general travel information and procedures. Federal regulations dictate various requirements for different types of travelers, as well as for domestic and foreign travel. Select a link for additional travel information and instructions.

Additional requirements for:

General Authorization Requirements

Travel must be authorized in advance. Individuals may request travel authorization by filling out a Travel Request/Authorization form (HJF #321), then obtaining approval from the appropriate Principal Investigator (PI) or other project personnel who have project signature authority. Travel costs that are accounted for as a General and Administrative (G&A) expense (not as a project expense) must be approved by the appropriate department head. For documentation purposes, an agenda, program outline or detailed meeting summary is required to accompany the form.

Upon completion of a trip, the traveler must submit a Travel Expense Report (HJF #322) and supporting documentation to be reimbursed for expenses. The PI or designated authority is responsible for reviewing the report for compliance with policy and for providing proper authorization for payment. The HJF Travel Office will also review reimbursement requests.

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